S SourceNow VMS Vendor Management System Book a call
100% supplier-fundedNo long-term contractGo-live in as little as 4 weeks

Live in weeks, not quarters

SourceNow VMS consolidates every requisition, worker, invoice, and compliance document into one system your team can actually adopt fast. You pay nothing: the fee comes from agency invoices.

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No long-term contract. No minimum spend. No software fee.

What you get

One system, the full contingent workforce lifecycle

Cloud-based, mobile-first, and accessible from any browser with no client-side installation.

1

Saaji AI agentic intelligence

Post job orders, query headcount, or find spend reduction opportunities through voice or text prompts, with no manual report building.

2

AI-powered demand scheduling

Predicts upcoming staffing needs so you can schedule and allocate resources before gaps become unfilled shifts.

3

Compliance automation

Automated tracking and verification of licenses, credentials, and documentation. Workers can be hard-blocked from assignments until requirements are met.

4

Timekeeping and invoicing

Digital timesheets, automated approval workflows, and payroll integration. The VMS generates invoices from approved timesheets instead of accepting agency-submitted bills.

5

Real-time analytics

Live dashboards for workforce spend, vendor performance, and compliance data, with raw CSV export for ERP and BI ingestion.

6

Rate governance

Rate cards by role, location, and labor category with version control. Exceptions require explicit approval and are logged.

7

Global and mobile

A 100% cloud and mobile SaaS platform with multi-language and multi-currency support, plus no limits on users, suppliers, or transactions.

8

Specialized healthcare VMS

Locum tenens scheduling, credential verification, and clinical workforce management for healthcare organizations.

Why change

Contingent labor without a system costs more than you think

Most multi-site companies run temp labor with 10 to 25 agencies, no common standard, and no real spend number.

The old way

  • ×10 to 25 staffing agencies billing at different rates on different schedules
  • ×HR and operations leaders spending hours each week chasing paperwork and reconciling invoices
  • ×Finance has no reliable number for the budget, and no one knows the actual markup
  • ×No way to tell which agency is performing and which one is not

The SourceNow way

  • +One platform for requisitions, workers, invoices, compliance documents, and bill rates across every location, in real time
  • +Invoices generated from approved timesheets, which eliminates rate creep and invoice disputes
  • +Hard rate caps by role, location, and labor category block over-rate submissions at the system level
  • +A single point of accountability for vendor management, invoice processing, compliance, onboarding, and reporting
$0Client cost for software, implementation, integrations, and support
2-3%Platform fee retained from staffing agency invoices, not added on top
4 weeksFastest go-live for straightforward programs
1,300+Vetted suppliers in the SourceNow Supplier Marketplace

Your path

From first call to go-live in four phases

Start fast and see the difference within weeks.

1

Discovery and configuration

We map your agencies, roles, rate cards, and approval workflows. Standard implementation runs 8 to 12 weeks; engaged teams with limited initial integrations can go live in 4 to 8.

2

Integration setup

All integrations are included at no cost: design, build, testing, and ongoing maintenance, covering HRIS, payroll, and BI tools.

3

Supplier and user onboarding

Your agencies and hiring managers get access to a mobile-first platform that works on any device, with guided intake forms and role-based views.

4

Testing and go-live

End-to-end testing across requisitions, timesheets, and invoices, then launch. Straightforward programs have gone live in four weeks.

Questions

The questions every buyer asks

How much does SourceNow cost?+

Nothing to you. SourceNow operates on a vendor-funded model. Our fee, typically 2 to 3%, is retained from staffing agency invoices. You pay no software license, no implementation fee, no integration fee, and no ongoing support fee. In most programs, clients see a net reduction in total contingent labor spend within the first year.

If the agencies pay for it, won't they raise my rates?+

The fee comes out of the existing margin agencies earn on your bill rates. It does not get added on top. We typically renegotiate your bill rates downward as part of implementation, so the net effect is lower total spend even after the agency fee is accounted for.

Is there a minimum spend or volume requirement?+

No minimums. We work with companies running 50 concurrent workers and $10M in annual contingent spend up through $1B programs.

Is there a long-term contract?+

No long-term contract is required. Most clients stay because the program delivers value, not because they are locked in.

How long does implementation take?+

Standard implementation is 8 to 12 weeks. Companies with active participation and limited initial integrations can accelerate to go-live in 4 to 8 weeks. We have done it in four weeks for straightforward programs.

Are integrations included or do they cost extra?+

All integrations are included at no additional cost, covering design, build, testing, and ongoing maintenance. That includes Workday, UKG, Paylocity, ADP, Bullhorn, Oracle, QuickBooks, Power BI, and Tableau.

Get started

See what your contingent labor actually costs

Book a call and see how fast your team can be live on one system, with no software fee and no long-term contract.

Book a call